What is event planning?

Event planning is the process of planning, managing and evaluating an event in order to achieve certain aims or objectives, usually on behalf of a client. Blank Canvas is involved with planning the venue element of an event, meaning we manage a variety of event spaces in London so that an agency or private client can undertake effective event planning.

At Blank Canvas, we help to facilitate the planning process by linking the client with our suppliers and by guiding the client through the use of the venue. Having worked with our unique venues for some time, we are well placed to help clients at both the planning stage and throughout the entire event. This enables everyone involved to get the most out of the experience and ensure that the venue that is being hired can be used to its fullest potential. We can also point out the possible pitfalls with any given venue so that problems can be avoided.

We specialize in dry hire venues, which are essentially empty spaces, although all the basic amenities will be present. The advantage of an empty space is that a client can completely transform the venue to suit their objectives. It enables the creation of a unique event that fits with any branding or other requirements. This flexibility is unusual in the venue hire arena and is something that’s often missing with more traditional event spaces.

 

What type of events do you plan?

We cater for a wide variety of events, both large and small. Some of the events we have helped to plan include weddings, wedding receptions, birthdays and other celebrations, product launches, press days, conferences, fashion shows, immersive events, experiential events and brand activation events. Our work is predominantly corporate and private events, but we do occasionally plan public events. Our goal is always to advise our clients on sourcing the best possible venue for their needs, allowing them to create a unique and impressive event that ticks every box.

 

Why should someone invest in a Blank Canvas space?

Our spaces are utterly unique, full of character and are often new to the event scene, meaning your event or party will be genuinely unique and have a cutting edge feel. All of the event spaces that we hire out become available on a cyclical basis. Essentially this means that every two years we have a new set of interesting spaces on our books. This means we are making available a constant flow of interesting venues, occupying a unique niche in our market.

 

What are the advantages of working with Blank Canvas?

We get access to buildings all over London – from Mayfair and St James to Shoreditch and Whitechapel. Our spaces are dry hire and blank canvases, which means you have the flexibility to transform the space to your exact requirements. Importantly, this gives you scope to use the same venue again in the future, yet still enables you to provide guests with a unique experience by using different dressings, décor, caterers and other suppliers. Utilising a venue more than once will enable you to reduce the time you spend on planning, as some features of the event are likely to remain the same.

 

Why is it so important to choose the right venue?

There are a great many details that need to be taken into consideration when you’re selecting a venue for your event. The location of the building, the size of the space and the technical specifications are all important features. We have a large team managing a large and diverse portfolio of spaces. Everyone in our team is experienced at matching client requirements to the right space. In fact, we see this matching process as a fine art, and we know that when all the right boxes are ticked, we can ensure that guests will enjoy a memorable event. Of course, the event space represents the foundations of an event, and once you get that right, it is much more likely that you will pull off a successful corporate event, private celebration or party.

Not every event will run smoothly – occasionally things do go wrong, and this is where it can be advantageous to have an experienced events company on board. We have qualified and experienced staff available throughout the planning and event process that can provide assistance should anything not go to plan. We are also able to mobilise a venue for an event at a very late notice. We pride ourselves on being flexible and amenable to meeting unforeseen needs or planning short notice events.

 

What does it involve? What elements do you cover?

We are predominantly a venue management company, but we also have wide-ranging experience in event planning and can offer partial or full planning for events.

Our in-house events team have an in-depth knowledge of our exclusive portfolio of venues and are perfectly placed to provide you with a full event management service, from conception to completion. Our services include event planning, project management, set design, prop sourcing and hire, lighting design and production, event staffing, budget management, marketing, social media and PR, photography and videography.

 

What locations do you offer?

We have a changing portfolio of spaces located all over London, so please do get in touch to discuss your requirements. Our spaces are very versatile, but certain venues are more suited to specific types of events – for example if you are hosting a music event, or there will be a band or orchestra playing, you may wish to consider acoustics. Please talk to our team who will be more than happy to advise you based on your specific requirements.

 

What process do you undertake when planning events for clients and how do you organise suppliers?

Every client will be matched with a dedicated venue manager who will help to fulfil their specific requirements. We have a large and diverse list of trusted suppliers who we recommend to our clients. These suppliers can provide any and every element of an event that may be needed, and they range from the best quality on the market to the best value, meaning we can cater for high-end events, budget-conscious clients, and everyone in between.

Whether you’re planning a formal sit-down meal or an informal lunch or dinner, we will have access to the right suppliers for you. For a more edgy feel, you may wish to have street food stalls, barbecue pits or a slow roast – whatever you have in mind we can oblige. Our speciality is in creating something unique, whether you want to create a refined, elegant occasion or a hipster party, and our attention to detail is second to none.

We politely suggest that our clients work with our recommended suppliers as these are people and businesses that are familiar with our venues and are best placed to meet client needs. All of our suppliers go through our accreditation process to ensure they are able to provide the highest quality service.

 

Do you offer a consultation service?

We do provide a venue scouting service, so if you are unable to find a suitable venue, or something in the right geographical location within London, then we can assist in sourcing something that meets your needs.

We will use your brief to undertake a specific property search and negotiate hiring a particular space on your behalf. Once we have identified potential locations, we can arrange for you to visit to ensure the venue is right for your requirements. We’re also able to liaise with the property owner on your behalf to get you a deal that’s right for you.

Our experienced team can also advise on business rates, planning, licensing, health and safety, and insurance, to ensure every aspect of your venue hire is covered and you are able to run a successful event.

 

What are the costs involved and do you offer packages?

We require a deposit of 50% that is payable upfront to book the venue. Any supplier costs must be arranged between the client and the supplier, although we can offer packages, so please discuss your requirements with us.

 

Can you provide a quote?

Once you have provided us with a full brief, including a list of requirements for your event, then we are able to provide a comprehensive quotation for your event.

 

Why choose Blank Canvas?

At Blank Canvas, we have a combined experience of more than 25 years in event planning and venue management. We are uniquely placed to identify interesting and unusual buildings that will make great event spaces and, just as importantly, we are skilled at negotiating to enable us to hire those buildings out to our clients.

Our goal is to help companies and individuals to create world-class events that people will be talking about long after the last drink has been poured and the final reveller has gone home. We do this by seeking out London’s most iconic, versatile and unique buildings and matching them with the right clients and the right suppliers to create that extra special party, celebration or launch.

Our team’s strengths lie in matching creative flair with commercial awareness – our knowledge of the marketplace makes us well placed to negotiate competitive hire fees, and we are skilled at project management.

For very last minute or complex briefs, we have a network of highly skilled people we can call in to enable delivery of a successful event, even under stressful conditions.

 

After-care and post-event work

As part of our service, we can undertake further marketing activities after the event, such as speaking with event attendees. This service may be required after a product launch, for example, in order to get the opinions of attendees and provide feedback to the client.

 

Are the venues easy to get to?

All of our venues are located near public transport links, making them accessible for attendees.

 

Why should I book a Blank Canvas venue?

When people attend a lot of events, they can become used to the bland hotel experience that is often a feature of too many weddings, parties, celebrations and corporate events. If you want your event to stand out from the crowd and offer guests a unique experience, then it is worth going the extra mile to select a venue that will wow your guests and have them talking about your event for weeks, months or even years to come.

With a range of different sized spaces in a selection of locations across the capital, you really can select the venue that’s right for the event you have in mind. If you regularly plan corporate events, then once you have found a venue that works, you can use it again and again, either using the same format or mixing it up and creating a different look and feel each time. Essentially, with a dry hire venue, we’re providing a changeable environment where you have the freedom and flexibility to use a space differently over and over again.

Another advantage of working with us is that we are constantly adding new spaces to our portfolio, ensuring that you can always have access to a cutting-edge space that allows you to plan a truly unique event. Our extensive background in this arena and our highly skilled and experienced team makes planning your event a straightforward experience. With our skills, and those of our trusted suppliers, we take what can be a highly stressful experience and ensure that it runs smoothly.

 

Get in touch today

So if you like what you see, and you’re interested in securing a unique venue for your next corporate event, your wedding reception, or a big birthday or anniversary party, please get in touch with a member of our team on 020 7269 7935 or via info@blankcanvas.co.uk. We’d be delighted to hear from you and be more than happy to discuss your requirements so that we can help you to source the perfect venue.

Venues